EasyCare HMS v23.06 Release Notes

We're back, with the monsoon. It's time to share improvements we have made to EasyCare HMS. These have come from ideas / feedback / bug reports from our hospitals, and all hospitals will receive these enhancements.

Version 23.06 is a significant update with 237 enhancements and bugfixes. Some of the features were very complex (discount profile with limits, for example) and required a lot of careful testing. We were kept busy!

Significant Features in EasyCare Core

The important features:

1. Discount Profile with Limits: EasyCare now supports the setting of annual limits for beneficiaries in your Staff Health Scheme. Your SHS policy can be configured in the system and EasyCare will track scheme balances for you. Annual benefit resets will happen automatically.

2. Central Stores Partitioning: Central Store users can be restricted to access only permitted Item Types. This will allow you to grant Central Stores access to separate teams to manage independent procurement without overlaps. E.g., General Stores vs Pharmacy Central Stores (4563).

3. System Batch Numbers in Material receipt: A new field called System Batch number has been created that will allow the handling of batch numbers with variation in prices. In Material Receipt, on detection of a variation in price or expiry date, the system will notify the user and allow him/her to choose whether to overwrite the existing batch or create a new system batch (5017)

4. Variable Payroll Component - Entry & Approval: We have introduced a solution to capture variable payslip components (such as Gym, Mess Bills, Electricity etc.,) and feed it into your Tally Payroll. This is a paid feature.

5. Tally integration for Revenue Posting: This feature is now in production at one of our hospitals. The system produces XML files that can be uploaded into Tally to make the appropriate Journal entries. It is a paid feature.

6. Fuzzy search in Registration: EasyCare now integrates Lucene Search, a technology that allows registration users search and find patients even if there are typographical errors. The registration process has been enhanced to get the user to first try and find the patient in the database before creating a new patient record. This is crucial when Electronic Medical Records are used by the hospital to avoid medical record fragmentation (4780)

7. Order Management Improvements

   1. Lab Panels now support subheadings - example "Differential Counts"on a CBC panel (5139)

   2. Lab Specimen Count Report in the Report Server introduced to allow measurement of samples processed by the Lab (4954)

   3. Lab: Allow recording the less than or greater than symbols (< and >) for numerical values (5159)

   4. Performance improvement in the Order Management page in lab and other departments. Changes have been made to reduce memory as well as speed up the page (4974)

   5. Order Dashboard - Statistics of total patients registered for service and patients waiting. (4564)

8. View list of endoscopy reports by date range in addition to by PAT No (4807)

9. A new permission "RestrictDocReassign" has been introduced (5048) to prevent doctors using Old EMR from randomly reassigning patients. If a user is given this permission, the Reassign button (Old CPOE -> Examine & Diagnose (Episode listing page)) will get disabled. Also, the user should enter a minimum of 3 words in the Reassign reason to be able to click the Reassign button.

10. Warning introduced for IP, if the patient's credit profile has expired before discharge. (5030)

11. Staff mobile no. Edit in User Management: for the admin to maintain the staff's mobile no/extension centrally (4981)  

12. Document printing-Lab/USG depts : All the released/ completed reports appear together for print if the user searches without any patient number (4565)

13. Bed management: New restrictions prevent creation of duplicate beds in Location Management (3527)
    

Bugfixes (Core):

1. Errors in the Stock Register for Central Store have been fixed (4331)

2. Patient Profile Updates - Patient search was throwing an exception when Credit Profile was deactivated. This has been resolved. (5324)

3. Fixed: NullPointerException while printing prescription from the Dispensing screen (5127)

4. Ability to refund a service more than once: Earlier, if a service was ordered in multiple quantity, a refund was permitted only once (4433)

5. Special Category name now appears on the refund receipt (5004)

6. Mapping of multiple fees to Consultation permitted for IP; helpful to compute consultant shares(4862)

7. Fixed: LazyInitializationException encountered on Department Queue under Order Management(4947)

8. Fixed: Hanging Query during dept transfer caused by duplicate item (2177)

9. Fixed: Exception in Material Receipt on removing a saved PO (5063)

10. Fixed: Hospital Regn No. was not appearing on Laser Printout (5065)

11. Fixed : Under Package Management, Sale Qty of Other Items gets reset to 0 upon Save. (5053)

12. Fixed: Phone number selected by default on Registration revisit leading to accidental edits. (4739)

13. Fixed: Dues paid by cheque was resulting in negative value under hospital in Custom Finance Report (5000)

14. Fixed: Inpatient prescription details were appearing on the bottom of the receipt (4979)

15. Fixed: Custom priced packages: Decimal value of discount percentage gets rounded off (5058)

16. Fixed: Receiving the same batch in different GRs leads to difference in reports (5017)

17. Write-off amount need to appear in BCM custom Finance report (4953)

18. Fixed: Two lines in the Stock ledger for transfer of one item (4316)  

19. Fixed: Fund allocation was possible without approval (5153)

20. Fixed: Surcharge in special schedule causing NPE on billing for credit profile (4729)

21. Fixed: NPE upon clicking Stock Balance tab when there is no stock (5155)

22. Fixed: User encounters a disabled line while attempting to transfer the second brand of the item to the direct transfer store (5171)

23. Fixed: Receiving the same batch in different GRs leading to difference between Stock Register and Consolidated Stock reports (5017)

Enhancement to EasyCare Old EMR

Dental Clinical Note: To create or edit a Dental clinical note, a new role called DENTIST can be created and two new permissions need to be assigned to this role- CnoteDentalEdit and DentalChartEdit. This role can be assigned to the end users.

Enhancements to EasyCare New EMR

1. Paediatric Growth Charts: Automatic growth chart plotting against WHO and IAP backgrounds for Paediatric patients. The system uses the patient's gender to determine the appropriate background. (4921)

2. Gestational Age at Delivery: The system automatically shows the baby's gestational age at delivery in the baby's EMR. This is retrieved from the mother's labour record (inborn babies only) (5105)

3. APGAR Score Capture is added to the Obstetric detail (4575)

4. Surgery Schedule Print with list of surgeries scheduled for the day (4908)

5. Changes in OB-GYN Clinical Notes (4925)

   1. Close the OB/GYN note for patient in case of miscarriage/abortion/delivery outside hospital.

   2. If USG EDD is entered, it becomes the basis for the calculation of the Gestational Age.

   3. The term ‘Abdominal girth’ has been replaced by ‘Fundal Height’ on the screen.

6. Template Management: Manage Discharge Summary templates, rename/ allow edits to existing templates (4927)

7. Improvements to Nursing forms (4967)

8. Active Diagnosis shows up in the Patient History Section(5077)

EMR Bugfixes:

• Fixed: Delivery notes longer than 255 characters was causing Newborn Registration to fail. (4929)

• Fixed: Edit Diagnosis - Not loading the specific diagnosis (that was saved earlier) into the ICD control (5056)

• Fixed: Discharged inpatient status could be updated from EMR Discharge tab by clicking on Ready for settlement button.

• Fixed: Deletions in Re-order and edit-all screens, causing changes in frequency graph representation of reordered items (5225)

• Fixed: Medications and investigations ordered in one order not getting billed separately. This problem was faced by a user who had permission to bill services only (5236)

We're rolling it out already

Limited rollouts have begun and we are monitoring the release to ensure production stability. We will get in touch with you soonm to schedule your upgrade.

This is a mandatory upgrade.